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Landlord Gas Safety Certificate and Boiler Service

As a landlord it is your responsibility to make sure that all gas appliances as well as chimneys and flues are inspected every year. The law also requires you give a copy of the check to your tenants.

If the engineer determines that an device or installation to be immediately dangerous they will ask permission to shut off the gas supply and recommend that inspection hatches be installed.

What is the definition of a Gas Safety Certificate?

A gas safety certificate for landlords is a document which demonstrates that all of the rented property's gas appliances and flues have been inspected by a licensed gas engineer. Landlords are legally required to arrange a gas safety check annually for each rental property they own. The inspection is carried out by a Gas Safe registered engineer and makes sure that all of the pipework, appliances, and flues are in good working condition and that they are in compliance with safety regulations.

The law also requires landlords to give tenants a copy of the CP12 Gas Safety Certificate, (Gas Safety Record), following each annual inspection and test for gas safety. This must be given to tenants in the 28 days of the Gas Safety inspection and given to any new tenants at the start of their lease.

CP12 is the abbreviation of the CORGI Proforma 12 that was used by CORGI before it was replaced in 2009 by the Gas Safe Register. The form contains the date of the most recent gas inspections and tests, their results, any actions that need to be taken, and the name and title of the engineer who performed the inspection.

If the Gas Safety check highlights any issues with a gas appliance, the engineer will advise on what should be done to make it safe for use. If an appliance is deemed dangerous immediately or abnormally dangerous the gas supply needs to be turned off until the issue is resolved.

It is illegal for a tenant to refuse to let the gas safety test to be conducted. If needed landlords can apply to the courts for a court order to enjoin the tenant from refusing to allow gas safety inspections. However, it's usually easier to send a letter which explains why the checks are vital and what is required. This will convince a tenant who is reluctant to let access in, and if not, the landlord might need to consider starting the eviction process.

How often should I obtain a Gas Safety Certificate?

The law requires that landlords and letting agents are required to conduct an annual safety check of all chimneys and gas appliances that they provide to their tenants. This is done to ensure that the equipment is safe to use and to ensure that there aren't gas leaks within the property. This is a crucial responsibility for landlords and they should be sure to are inspected for gas by a qualified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is an official document that proves that an inspection of the gas supply has been conducted by a qualified engineer in the last 12 months. It is issued to the landlord gas safety certificate uk and must be handed over to the tenant as proof of the safety of the gas supply. It is valid for a time of 12 months and must be renewed each year.

If a landlord fails to provide their tenants with a Gas Safety Certificate then they are breaking the law and could be fined by the local authority. It is therefore vital for landlords to have their Gas Safety checks carried out in a timely manner and to keep a copy of the documents in the event that a tenant asks for it.

Installing inspection hatches on all gas appliances is a good idea because it lets engineers quickly access the appliances for their annual inspections. The engineer will label the appliance as being at-risk and may recommend that the tenant refrain from using the boiler until the inspection hatch is installed.

Landlords are also required to give tenants at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This allows tenants to plan their inspection and request permission if they need. If a tenant refuses the engineer's entry the landlord must explain the reason why it is necessary and what would happen should the tenant refuse. If the tenant refuses to allow the engineer entry, the landlord may think about evicting the tenant in accordance with section 21 of 1988 Housing Act.

What happens if I don't receive a Gas Safety Certificate?

It is the legal obligation of landlords to ensure that their property has a gas safety certificate valid prior to the time tenants move in. Failure to comply with this law could result in the landlord gas safety certificate and boiler service being charged or fined severely. The regulations state that landlords are required to provide copies of the gas safety certificates to their tenants upon request.

Gas Safe registered engineers must visit the rental home of the landlord to perform an inspection of the gas supply to all gas appliances. During the inspection, the engineer will note any issues that may present a danger to tenants. The engineer will issue the CP12 Gas Safety Document, also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a vital document that every tenant must get a hold of and keep. This document provides information on gas installations in rental properties as well as the date they were tested and expiration dates. It can help tenants identify problems with appliances or installations and make sure that they know how contact the Gas Safe Engineer to have them tested.

Landlords are required to provide the gas safety report to their tenants, both current and new within 28 days after the engineer has visited their property. The landlord must also give an original copy of CP12 at the beginning of the tenure. Landlords that fail to provide the the gas certificate may be prosecuted and face unlimited fines or even six months in prison.

Similar to this, landlords should ensure that carbon monoxide detectors are in operation in their homes and have them tested each month. The landlord is responsible for repairing an alarm that does not work. The rules around this apply to council, private and housing association landlords, and also to licensable Houses of Multiple Occupation (HMOs).

In June 2017, the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certificate. The decision was made in accordance with the law that stipulates that landlords with assured shorthold tenancies must have a gas safety record for their property before tenants move in.

How do I obtain a Gas Safety Certificate?

Landlords are legally responsible to ensure that gas appliances, flues, and pipework in their homes are safe for tenants. gas safety certificate uk Safety (Installation and Use) Regulations, 1998 cover this. To comply with the regulations landlords are required to conduct annual gas inspections of all gas appliances and flues they provide to tenants. This is known as a CP12 gas safety certificate, and it has to be filled out by a certified Gas Safe registered engineer after each inspection.

Landlords should also think about conducting a boiler inspection at the same time as the CP12 inspection. This will ensure that the gas appliances are functioning properly and safely. Landlords are usually able to obtain a combined CP12 and boiler service at a reasonable price from a professional gas engineer who will be able to examine the seals on boiler burners. They will also inspect the flue system for cracks and leaks, clean the burner and heat exchanger and carry out general maintenance.

The CP12 document is commonly called the 'landlord's gas safety certificate', but it is actually the Gas Safety Record documentation. It contains the results of the safety tests, as well as details of any problems or actions that must be addressed. Landlords must provide their tenants a CP12 document within 28 days after the Gas Safety Check is completed.

It is essential that the landlord or letting agent only allow Gas Safe registered engineers to enter the premises for safety checks and maintenance. It's important to educate tenants on the importance of giving gas engineers access to their property and explain that the engineer's job is to protect them from carbon dioxide poisoning. If the tenant is reluctant to allow access, it's the landlord or letting agent's duty to explain the legal responsibilities in writing. Then follow with a visit to the property to force entry if needed.

Gas Safe ID cards should be requested by tenants before allowing them to enter the property. This will confirm that the engineer is qualified to work on the systems in your home and can therefore be trusted to conduct the safety check. You should also be aware that a gas engineer can legally shut off the malfunctioning equipment or cut off your gas supply should it be required.