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Landlord Gas Safety Certificate and Boiler Service

As a landlord it is your responsibility to ensure that all gas appliances as well as chimneys and flues are inspected every year. You must also provide a copy to your tenants.

If the engineer deems any appliance or installation to be immediately hazardous, they will request permission to disconnect the gas supply and suggest that inspection hatches are installed.

What is a Gas Safety Certificate (GSC)?

A gas safety certificate for landlords is a document which demonstrates that all the rented property's gas appliances and flues have been examined by a qualified gas engineer. Landlords must arrange the gas check for each rental property they own at least once a year. Gas Safe registered engineers carry out the inspection and check that all pipework, appliances and flues are in compliance with safety regulations.

The law also requires landlords to give tenants a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) at the time of every annual inspection and test for gas safety. This must be given to tenants in the 28 days of the Gas Safety inspection and given to any new tenants at the beginning of their lease.

CP12 is an abbreviation of the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) before it was replaced by the gas safe building regulations compliance certificate Safe Register in 2009. The form includes the date of the most recent gas inspections and tests, their results, any actions that need to be taken, and the name and the title of the engineer who conducted the inspection.

If the Gas Safety check highlights any issues with a gas appliance the engineer will provide advice on what needs to be done to make it safe for use. If an appliance is deemed to be immediately dangerous or Abnormally Lethal the gas supply will need to be disconnected until the issue is fixed.

If a tenant is unwilling to allow access for gas security checks to be conducted, it is a criminal offence. A landlord can ask the courts for an injunction should it be necessary, but it is generally easier to simply send a strongly worded letter explaining the reasons why it is crucial that the checks are made and what they will entail. This will encourage a tenant who is reluctant to allow access to the house. If not, the landlord will need to start the eviction procedure.

How often do I need to renew my Gas Safety Certificate?

By law, landlords and let agents are required by law to conduct an annual gas safety inspection on all gas appliances and chimneys they offer to their tenants. This is to ensure that the appliances are safe to use and that there are no gas leaks within the property. Gas inspections are an essential responsibility for landlords, and they must ensure that they are carried out by a certified engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document that indicates that an engineer completed a gas inspection within the last 12 months. It is issued by the landlord safety certificate and should be presented to the tenant to prove the security of the gas supply. It is valid for a time of 12 months, and must be renewed every year.

If a landlord is unable to provide their tenants with a gas safety certificate cost Safety Certificate then they are in violation of the law and could be penalized by the local authority. Gas Safety checks must be completed by landlords in time. They should also keep a copy of the certificate in case tenants request it.

Installing inspection hatches in all gas appliances is a good idea since it allows engineers to quickly access the appliances to conduct annual inspections. The engineer will classify the appliance as being at-risk and may suggest that the tenant refrain from using the boiler until the inspection hatch has been installed.

Landlords must also ensure that they give tenants at least 24 hours notice prior to when they visit the property to perform Gas Safety checks. This allows tenants to prepare and ask permission if they need. If a tenant does not permit the engineer to enter the landlord should inform them why the engineer is required and what happens if they don't comply. If the tenant refuses to allow the engineer entry, the landlord may consider evicting the tenant under section 21 of 1988 Housing Act.

What happens if I don't get a Gas Safety Certificate?

It is the legal obligation of landlords to ensure that their property is fitted with an approved gas safety certificate prior to the time tenants move into. Failure to comply with this law could result in a landlord being prosecuted or being fined a significant amount. The regulations require that landlords must also furnish copies of gas safety certificates to their tenants upon request.

Gas Safe registered engineers must visit the rental property of the landlord in order to perform an inspection of the gas supply to all gas certificate appliances. During the inspection the engineer will take note of any issues that may pose a risk for tenants. The engineer will issue a CP12 Gas Safety Document, also known as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a vital piece of documentation that every tenant should take possession of and keep. This document provides information on gas installations in a rental property as well as the date they were tested and expiration dates. It will help tenants recognize problems with appliances or installations and make sure that they know how contact a Gas Safe Engineer to have them checked.

Landlords are required to provide their new and current tenants with a gas safety check report within 28 days of the engineer's visit to their property. The landlord is also required to provide an original copy of CP12 at the beginning of the tenure. Landlords who fail to provide an original copy of the gas certificates safety certificate may be prosecuted in accordance with the regulations and may be subject to unlimited fines or a six-month imprisonment.

Additionally, landlords should ensure that their properties are equipped with carbon monoxide alarms and can arrange for them to be tested each month. The landlord is responsible for repairing an alarm that does not work. The rules governing this are applicable to council, private and housing association landlords as well as licensable houses of multiple Occupation (HMOs).

In June 2017 In June 2017, the High Court ruled that it was illegal for landlords to send Section 21 notices without providing their tenants with an official gas Safety Certificate. The ruling was by reference to the law which states that landlords with assured shorthold tenancies must obtain a gas safety record for their property prior to when tenants move into the property.

How do I get a Gas Safety Certificate?

Landlords are legally responsible to ensure that gas appliances, flues and pipework in the homes they lease out are safe. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations landlords are required to conduct annual gas checks of all gas appliances and flues that they install for use in the property. This is referred to as a CP12 gas safety certificate and it must be filled out by a certified Gas Safe registered engineer after each inspection.

Landlords should also consider performing a boiler inspection at the same time as an CP12 inspection. This will ensure that all gas appliances are working properly and safely. Gas engineers can provide a combined CP12 inspection and boiler service at a reasonable cost. They will examine the boiler burner's seals, inspect for leaks and cracks within the flue system, clean the heat exchanger, and carry out general maintenance.

The CP12 is sometimes called "landlord's gas safety certificate" but it is actually known as the Gas Safety Record Documentation. It outlines the outcomes of all safety checks and details of any actions or issues that need to be resolved. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is crucial that the landlords or letting agents permit Gas Safe registered engineers to visit the property for safety checks and maintenance. It is crucial to educate tenants on the importance of allowing gas engineers access to the property. They should explain that the engineer's job is to keep them safe from carbon dioxide poisoning. If the tenant is unwilling to permit access, it's the landlord or letting agent's responsibility to clarify the legal obligations in writing and then follow by visiting the property to force entry if necessary.

Gas Safe ID cards should be requested by tenants prior to allowing them to enter the property. This will prove that the engineer is qualified to work on your home's systems and therefore be trusted to perform the safety check. Be aware that a gas technician can legally remove defective equipment or shut off the gas supply in case of need.